Employment Opportunities

ADMINISTRATIVE ASSISTANT / OFFICE MANAGER
Hill-Stead Museum seeks a responsible, experienced individual to support the Executive Director and staff in a team-based environment. Full-time, salaried position with benefits.

Job Requirements: Bachelors degree preferred; minimum 2 years' experience in customer service and administrative support. Strong computer skills with Microsoft Office Suite. Excellent interpersonal, organizational, analytical and written & oral communication skills; must be accurate and pay attention to detail. Ability to prioritize, undertake multiple tasks and projects, set goals and accomplish tasks on deadline. Ability to establish and maintain effective working relationships.

Job Responsibilities:
• Provide administrative support to Executive Director
• Provide customer service to office visitors, museum volunteers & board
• Oversee office technology, equipment & supplies
• Serve as primary weekday telephone operator and office greeter
• Generate correspondence, tables, spreadsheets and reports for Director
• Work with knowledgeable board and committed volunteers
• Schedule & attend board meetings and prepare meeting announcements and minutes
• Sort mail
• Manage petty cash & credit card orders and assemble weekly shop deposit
• Order office supplies
• Negotiate contracts for IT, photocopiers & postage meter
• Maintain office technology environment as office liaison to the IT vendor

Submit cover letter and resume to Cindy Stanley, Office Manager, stanleyc@hillstead.org, by January 18. E.O.E.

GRANTS ADMINISTRATOR
Hill-Stead Museum seeks a qualified individual to research corporate, foundation and government grant opportunities; maintain master grants schedule and manage grant reward requirements; assist in writing interim and final reports. Part-time, 15 hours per week, exempt.

Job Requirements: Bachelor's degree and a minimum of two years relevant experience, or an equivalent combination of education and experience. Excellent writing, organizational, and communication skills; strong attention to detail and accuracy; good judgment, discretion and ability to maintain confidentiality; ability to interact with diverse constituencies; ability to manage multiple tasks simultaneously; ability to work independently and as a team member; project management skills; strong computer skills, preferably MS Office Suite.

Job Responsibilities:
• Undertake prospect research and pursue a full range of government, foundation and corporate sources and as appropriate, individual donors
• Research websites and tap diverse opportunities available from government and private agencies
• Assist in the preparation of grant proposals, assuring all required information and attach-ments are included
• Work with Grants Manager to prepare grant reports on a timely basis. Maintain detailed records for each award
• Manage grant awards and assure all grant requirements are met and communicated to the appropriate departments for follow-up
• Work with knowledgeable board and committed volunteers
• Work with project directors and Finance to assure financial records are maintained as re-quired for grant tracking and reporting
• Ensure grant acknowledgements and recognition, and database and hard file documentation
• Provide grants reports for management and board presentation
• Participate in the short- and long-term strategic planning for grants management
• Assist in the development of the museum's operating and capital project budgets and play a role in developing strategies to fulfill the museum's fundraising goals

Submit cover letter and resume to Mimi Madden, Grant Writer, maddenm@hillstead.org. E.O.E.